Event Policies
The following policies govern the 2025 REALTORS® Legislative Meetings. They were developed in conjunction with federal/state/local laws, venue policies and NAR policies. Sources are listed for each policy, where possible.
General Meeting Policies
Your Name Badge & Access Pass
Your name badge identifies you as a meeting participant and must be worn at all times during the REALTORS® Legislative Meetings.
Age Restrictions
Conference Sessions: Children under age 18 are not permitted in education or general sessions.
Expo Hall: Children under age 18 are admitted at no charge, but they must have a badge which can be obtained at Registration.
NAR governance meetings: Children under age 18 are not permitted at any time.
Ticketed events: Children may be permitted to attend ticketed events, provided they have a paid ticket to the event or unless otherwise stated. Please note that NAR staff reserve the right to refuse or limit the admittance of large strollers and personal wagons that are not needed for ADA use. NAR is not responsible for the security of any items in or outside of the venue.
Unauthorized Solicitation and Distribution of Materials
Solicitation of business in sessions and meetings is entirely prohibited. Distribution of flyers, pamphlets, notices and brochures in any session of the NAR event, without the prior written consent of NAR, is expressly prohibited.
Speaker/Sponsor Endorsements
The ideas and opinions offered at meetings/educational programs presented during this conference are solely those of the speakers and do not necessarily reflect the position, policy or opinion of the National Association of REALTORS®. The ideas and opinions presented in these education sessions and the products and services promoted by meeting sponsors associated with the conference should not be construed as a recommendation or endorsement of the ideas, opinions, products or services by the National Association of REALTORS®. In issues affecting legal, financial or accounting matters, members should also consult trained professionals to address their individual situations.
Video and Photo Consent
The National Association of REALTORS® will be conducting video recording and still photography of meetings, sessions and events during the REALTORS® Legislative Meetings for use in connection with future educational, promotional and marketing activities of the association. Your participation in the REALTORS® Legislative Meetings constitutes your consent to be photographed and video and audio recorded and to all uses of the images and recordings so created.
Video and Photo Usage
NAR reserves the right to restrict audio and video recording at NAR meetings and events based on a speaker’s or performer’s contractual agreement with NAR. Attendees agree to adhere to any restrictions relating to the recording of conference events, such as special booth appearances or educational sessions. Failure to comply with such restrictions may result in an attendee’s removal from the venue, without a right of readmission, reimbursement or other compensation.
Conference Sessions and Meeting Policies
Seating is on a first-come, first-served basis. The venue fire marshal reserves the right to close a session when the room has reached maximum capacity. Cellphones should be silenced. NAR reserves the right to remove any guest who is disruptive.
Presentation materials are copyrighted by the speakers, their companies, or others from whom they have received permission to use. Written permission from the speaker is required before publishing.
Expo Hall Policies
Strollers are limited to the use of transporting children and are permitted on the trade show floor as long as they do not restrict the aisle passageway. Wagon buggies and roller bags are also permitted as long as they do not restrict the aisle passageway.
NAR is in compliance with the individual facility rules, regulations and restrictions with regards to personal scooters, segways, hoverboards, roller shoes and other alternative modes of transportation.
Green Efforts
The National Association of REALTORS® works with convention centers, hotels, vendors and the meetings industry to provide a more health-conscious and green environment for meetings and to encourage green practices, conservation and recycling at all meetings.
Allergens and Food Safety
Allergens may be present in food served at NAR meetings. It is the responsibility of each attendee to contact the catering staff or show management about specific food allergies. NAR provides a meal request space when registering for most special events in the registration system.
Weapons and Concealed Carry
Please note that the locations in which the REALTORS® Legislative Meetings are held are gun-free zones. Attendees are required to adhere to venue policies regarding firearms and weapons and are also required to adhere to all federal, state and local laws regarding firearms.
Hotel Reservation Policies
Hotel reservations are assigned on a first-come, first-served basis. If you make your hotel reservations through Maritz, you will not receive a separate confirmation directly from the hotel. Use your registration and hotel confirmation from Maritz at check-in.
Credit Card Guarantee
A credit card is required at the time your reservation is made. Credit cards must be valid through June 2025. Your credit card will not be charged at the time of booking but will be provided to the hotel to guarantee your room.
The hotel may charge a one night’s room and tax as a deposit between May 9, 2025, and your arrival date. Deposits are refundable for rooms cancelled more than 72 hours before arrival. Requests received without credit card information will not be processed.
Hotel Changes & Cancellations
To make changes and cancellations, contact Maritz through May 26 2025, at noon CST, by emailing NARLegislative@maritz.com. After May 27, contact the hotel directly. Cancellation policies may vary by hotel. Please refer to the current cancellation policy for your specific hotel. Failure to check in on your scheduled arrival date will result in a one night’s room and tax charge on the credit card provided as a guarantee.
Statement of Appropriate Event Conduct
All attendees (including without limitation NAR members, guests, speakers, exhibitors and vendors) are expected to conduct themselves professionally, to use good judgment and be respectful at all times while present at an NAR event. This includes an attendee’s conduct while physically present at an NAR event, as well an attendee’s conduct on any virtual platform associated an NAR event.
NAR does not tolerate any inappropriate behavior, including harassment or discrimination in any form. Examples of inappropriate behavior include, but are not limited to, harassing or defamatory verbal or written comments, display or use of graphic images or language, destruction of property, threats, intimidation, unwanted physical contact, unwanted sexual conduct whether physical or verbal or nonverbal, and any conduct, statements or images that denigrates or shows hostility toward an individual or group based on a protected characteristic.
Any attendee should immediately report any behavior they believe in good faith violates this Statement of Appropriate Event Conduct to Jonathan Waclawski, General Counsel and Senior Vice President, Legal Affairs (JWaclawski@nar.realtor). Please include as much detail as possible, such as the date, time, location, and description of the incident being reported. Any attendee who believes they are in immediate danger should report the incident directly to the police via 911.
NAR reserves the right to take any necessary and appropriate action against any attendee who violates this Statement of Appropriate Event Conduct, including, but not limited to, immediate removal from the event, prohibition from attendance at future NAR events, removal from a committee appointment, and expulsion from membership.
We value your attendance and thank you for your cooperation and commitment to ensuring a positive event experience for all.